CORPORATE FINANCE AND TREASURY ASSISTANT 

​​Duties, Responsibilities and Authorities: 

• Prepares check vouchers, fund transfers, and cash entries and validate supporting documents including Payment Preparation Request Forms and Reimbursement Forms to record all cash disbursements in ERP system. 

• Prepares Bank Business Online Banking (BOB) payment files and manual check print files for review of Corporate Finance and Treasury Manager before upload of payment files to Bank BOB and print of manual checks and deposit slips, respectively. 

• Prepares BIR Form 2307 for payment to supplier/contractors included in Bank BOB payment files or done manually in case of manual checks.  

• Prepares list of checks with notes and scans and sends supporting documents for reference of check signatories for check approvals using Bank BOB or prepare transmittals, schedules and monitors the routing of checks to the signatories in case of manual check preparation. 

• Updates Bank payments reference of all Check Vouchers in Acumatica regularly. 

• Prepares list of signed checks for review of Corporate Finance and Treasury Manager before release to payees/ requestors weekly or as needed. Releases self-service and manual printed checks and BIR Form 2307 to payees/requestors and proper filings of receipts. 

• Monitors list of official receipts obtained for paid services to suppliers/contractors for reference of claiming input taxes. 

• Schedules and facilitates deposit of checks related to advances or reimbursements requests to employees’ accounts. 

• Ensures proper accounting/ handling (disbursements, replenishment, safe-keeping, cash counts) of petty cash and emergency funds. 

• Prepares periodic reconciliation of all cash flow transactions per Company records versus bank records, including review of receipts for previously credited collections (Credit Memos), to support weekly cash forecast, monthly cash flow and monthly bank reconciliation. 

• Support process improvements like automation of cash management services. 

• Updates disbursements process documentation, policies, and guidelines regularly. 

• Prepares bank payment forms including telegraphic transfer, letter of instruction, application to purchase foreign currency, manager’s check requests, money transfer application form, withdrawal form and other relevant bank forms. 

• Prepares bank forms and corporate documents before submission to the bank for opening of bank and time deposit account, update of bank signatories, application and roll over of time deposit accounts, cash management services, credit line, telegraphic payments, bank guarantee, and other relevant bank products. 

• Files Check Vouchers and attachments, Fund transfer and Cash Entries, Petty Cash and Emergency Fund vouchers and other Corporate Finance and Treasury documents. 

• Collaborates with other departments for Finance and Treasury concerns and inquiries.  

• Prepares Controllership report schedules and reports department KPI results, accomplishments, challenges, and action plans during assigned monthly Controllership reporting. 

• Conducts Corporate Finance and Treasury process orientation to new hires. 

• Ensure compliance to company-wide governance policies. 

• Ensure compliance to HR and Safety, Quality and EMS 

• Assists the financial external auditors, internal auditors, and ISO auditors in audits as necessary. 

• Assist in providing financial planning and analysis reports including budget templates. 

• Performs other Corporate Finance and Treasury related functions that may be assigned from time to time.