Project Administrator

Duties, Responsibilities and Authorities: 

•    Provides comprehensive administrative and coordination support to the Project Management Consultant (PMC) team.
•    Ensures all project documentation, correspondences, and records are properly managed, tracked, and archived in accordance with project requirements and ISO 9001:2015 standards.
•    Assists in the preparation, review, and submission of reports, minutes of meetings, transmittals, and project-related documentation.
•    Coordinates schedules, logistics, and communication between Ardurra, Metro Pacific Water, and other project stakeholders.
•    Supports procurement and contract administration processes by managing document control, tracking submissions, and ensuring timely approvals.
•    Maintains and updates project dashboards, tracking tools, and reporting templates.
•    Ensures alignment of administrative processes with project timelines and deliverables.
•    Coordinates travel, mobilization, and resource requirements of project staff.
•    Prepares and monitors petty cash requests, expense liquidations, and project cost documentation in coordination with the Finance Team.
•    Supports the preparation and consolidation of project reports for submission to Ardurra and Metro Pacific Water management.
•    Performs other tasks as may be assigned by the Project Manager or Project Director.

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​Job Qualifications:

•    Graduate of Business Administration, Engineering, or related course.
•    Minimum of 5 years of experience in project administration within construction or engineering environments.
•    Proficient in Microsoft Office (Word, Excel, PowerPoint) and document management systems.
•    Knowledge of ISO 9001:2015 and quality management systems preferred.
•    Excellent organizational, communication, and multitasking skills.
•    Strong attention to detail and ability to work under tight deadlines.